1 2 Job Analysis Worksheet

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1. JOB SUMMARY: Describe the purpose of this job in 2-3 sentences.

2. KEY RESPONSIBILITIES: Briefly describe the primary duties/responsibilities of this job. Please list these duties in order of importance and include the percentage of work time spent or required for each annually. Only include key responsibilities that require 10% or more of the job’s time.

Prioritized Responsibilities

% of Time

1.

2.

3.

4.

5.

3. JOB SCOPE: For management roles, please provide the operating budget the manager is responsible for. For all other roles, please provide any major indicators of the scope and complexity of this job.

Operating budget

Other scope measures, as applicable:

4. COMMUNICATION REQUIRED: Describe the type, level, and purpose of the most frequent and most challenging communications inside and outside the organization required in this role, e.g., with colleagues, students, vendors, suppliers, etc. (Examples: Across departments, groups or campuses; Dissemination of information internally, externally or mixed; Negotiations with one party internally or multiple parties externally, etc.) Include any University spokesperson responsibilities.

5. PROBLEM SOLVING AND ANALYSIS: Describe the types of problems the person in this job must solve to perform successfully. Are the processes well defined, or must this job develop new approaches to solve these problems? What are the consequences of error to the type of problems being solved?

6. JUDGMENT AND DECISION MAKING: Describe the most common decisions required in this job and their impact on the organization. Distinguish between recommendations made to someone else and decisions where this job has final authority.

7. INNOVATION: Indicate this job’s responsibility for developing new processes, systems, or products.

8. SUPERVISORY RESPONSIBILITIES: List the titles and type of job (full-time, part-time, contract) for all direct reports to this job (if any) and the number of employees in each title. Indicate the extent of this job’s involvement in supervision (hiring, conducting performance reviews, terminations) as well as team leadership, coordination of work assignments and other indirect supervision. If the direct reports also supervise employees, please indicate the number of employees supervised. Please attach a copy of the current organization chart.

Titles and Types of Direct Reports

# EEs in Title

Extent of Supervision Involvement

# of EEs Supervised by Direct Report

9. QUALIFICATIONS / COMPENTENCIES / SKILLS: List the functional competencies and skills needed to successfully perform this job. Please do not describe the skills and qualifications of the incumbent, but rather the minimum skills and qualifications required to perform the job.

10. RELATED EXPERIENCE REQUIREMENTS / QUALIFICATIONS: List the number of years and type of previous work experience required to perform this job successfully. Please do not describe the experience of the incumbent, but rather the minimum experience required to perform the job.

11. EDUCATIONAL REQUIREMENTS: Indicate the
minimum education level required to perform the job successfully.

No diploma or degree

High school diploma

Associate’s degree

Bachelor’s degree

Master’s degree

Doctorate/JD/PhD/MD

12. PREFERRED QUALIFICATIONS: Please list any additional preferred qualifications (e.g. CPA/MBA preferred)

13. CULTURAL DIVERSITY: Please describe any language, ethnic or culture differences this job faces. List any language requirements. Must be reflected in the duties of the position.

14. WORKING CONDITIONS: Describe the risk of exposure to hazards in performing this job, and the types of hazards faced.

15. ADDITIONAL INFORMATION: Please provide any additional information that is not requested above that would assure this job description represents an accurate and complete picture of the job. If the job existed previously, please describe what has changed. Also, please note any jobs that you believe are comparable to this job.