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AMMS company they have an issue with closing petty cash

AMMS company they have an issue with closing petty cash every month 

some petty cash its take a long time to git bill 

Example : 

AMMS company they have a metro project, the budget is 10,000$ per month maximum 

the budget report must send a monthly update

Q1- need a plan to how to spend petty cash, close monthly budget, explain than on excel sheet 

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