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Please make sure to review and complete all work in good quality. You Decide Activity After reviewing the scenario shown

September 21, 2024

Please make sure to review and complete all work in good quality.

You Decide Activity

After reviewing the scenario shown below, review the assignment details. Submit your assignment in the Assignment Submission area for this activity. extern
Links to an your assignment in the Assignment Submission area for this activity.

Due in Week 2:

A two-page summary describing key points, including the initial problem, TQM activities, findings, and recommendations. The two-page summary will be double-spaced and in 12-point font. Be sure to include a cover page introducing your assignment.

Due in Week 5:

The final You Decide assignment paper will be due this week.

Scenario, Key Players, Your Role

Scenario Summary:

In a large healthcare integrated delivery system (IDS), management uses a centralized “Call Center” for their 3 million patients on the Eastern Seaboard. From this Call Center, patients often call in and request to speak to the advice nurse (although they have their own telephone number listed), talk with the pharmacy, and ask to speak to the billing office or request an appointment. The Call Center is open 24 hours each day, 7 days a week and 365 days of the year. It has 30 employees, six of which are scheduled to work on each shift.

Over the last 6 months there have been multiple complaints from patients citing, that they were put on hold, the phone was not answered quickly enough, and they often had to call back. Although it can’t be directly attributed to this service, there has been an increase in emergency room visits and one sentinel event that physicians felt could have been avoided had the patient’s phone call been triaged appropriately prior to the emergency room visit. These issues have been brought to the attention of the regional CEO and the board of directors. Because the IDS are planning on a patient recruitment campaign within the next 6 months, the board of directors has authorized investigation of the problem(s). The CEO has authorized the money and time for this investigation.

The CEO recruited a supervisor for this 8 week project and the supervisor has been allocated a 4-member multi-disciplinary team to drill down to the cause and effect of this poor publicity. A written report is to be provided to the board of directors within 8 weeks. The team has been authorized to use the concepts and tools of Total Quality Management (TQM).

Key Players in this scenario (review their statements)

Peter Sullivan -Current Supervisor of the Call Center

“I belief we’ve got insufficient staff and too many patient calls. I can’t see how this TQM process is going to make any difference. Furthermore, I don’t understand what it does for this issue. I have worked here 6 years and still have the same number of staff. I think the problem is insufficient staff. Just give me additional people.”

Sally Niven – college grad student currently nursing intern at the IDS (daughter of board member)

“I worked in this Call Center for a week as part of my internship, and I noticed breaks were not organized, and some individuals were spending too much time on the phone with patients. I think we need a voice mail system so staff can deal with the message not the person – it is more efficient. Patients just need to get to the point. “

Suzie Que – Marketing specialist and new to the IDS

Currently working on the Patient Recruitment Campaign and recently graduated with an MBA.

“As I see it, I am not ready to discuss solutions to the problem I believe we should take a TQM approach and plot the current status and all the processes. I’m familiar with the Six Sigma concept, so from my perspective the ability to collect, analyze, and use data is a vital component of a successful performance improvement process. Healthcare organizations that don’t devote enough attention to data collection may only experience marginal success in their process improvement.”

Willie Brown – retired X-Ray technician and volunteer at the IDS

“I am all for learning something new, although I have never heard of Six Sigma. In my day I just dealt with one patient every 15 or 20 minutes depending on the procedure. Let me know what I need to do on this project, and I am on board. I hope it isn’t too complicated?”

Your Role

For the
You Decide Activity you are asked to take on the role of the supervisor. As supervisor you will be working with the 4-member team and leading them through the TQM process. You will be responsible for coordinating all tasks assigned to the team members and presenting all data necessary in the written report to the Board of Directors.

In your (report) paper please address the following:

1. How will you bring everyone on board with the TQM process? Explain in detail.

2. What responsibilities/role will each team member be assigned? Explain in detail.

3. How will you instruct/advise each member of the team on how to proceed with their specific responsibilities? Explain in detail.

4. How will you explain the process to be followed? Explain in detail.

5. Which tools will you recommend be used and why? Explain in detail.

6. Will you be following the Performance Improvement Model? Why or why not?

7. Explain an ethical dilemma which could cause a problem for the team?

8. Summarize your findings and make a recommendation

Your
You Decide Activity should include – at a minimum:

· A detailed analysis/description of items 1 through 8

· Cite research in the body of the report to validate the team’s findings

· Report presentation is important

Use APA referencing for all outside sources

· Appropriate APA formatting

· All text that is not Your “Original Thought” must have a citation

· Reference page

· Correct spelling and grammar

This Report should include:

· approximately 8 to 10 pages

· a table of contents and introduction

· 12-point font and double spaced

· a cover title page; include your name, Instructor and course title

· a summary and recommendation

· included at least 6 references

Deliverables:

· Submit an Executive Summary (required) in Week 2. The Instructor will provide feedback.

· Submit the final paper (report) in Week 5.

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